Note that this rule 5 applies only to combinations of a single key with Shift, Ctrl or Alt. In other words, only the keystroke that immediately follows the code above for Shift, Ctrl or Alt is considered to be pressed at the same time. The other keystrokes in the string that you specify are considered to be pressed separately. If you need to hold Shift, Ctrl or Alt while more than 1 key is pressed, take a look at… Rule 6: Further to rule 5, you can specify that Shift, Ctrl or Alt should be held down while other keys are pressed.
For these purposes, enclose those other keys in parentheses. In other words, use the following syntax: Code Keys. The oldest and most primitive method of communicating between applications. In fact, as Mansfield himself explains, SendKeys may cause certain issues. He highlights the following SendKeys should probably not be your VBA construct of choice for purposes of controlling other applications from Excel. However, in certain situations, it can be helpful. In the code examples that I explain below, SendKeys is used for purposes of i accessing the menus of other applications and the tools within those menus, or ii taking advantage of keyboard shortcuts within those applications.
You can get this PDF file here. The basic structure of this VBA application is commonly found throughout the Internet whenever you search for examples of how to extract data from PDF to Excel. Let's take a look at each of the lines of code to understand the specifics behind this sample macro:.
The main purpose of this line of code is to create an object variable that represents the Excel worksheet where the contents of the PDF file are pasted. The main purpose of these lines of code is to declare the variables that hold the 3 following strings :. The resulting string is held by the shellPathName variable. Just as the previous lines 6 and 7, uses the assignment operator to assign a string to a variable.
In other words, this is the line of code that opens the program you're using. In this code example 1, this program is Adobe Reader. As I explain when introducing the Shell Function and SendKeys, one of the main weaknesses of these constructs is that they can be the source of timing problems. I also mention how there are several ways in which you can handle these timing problems.
Wait method. Both of these lines of code 12 and 16 use the Application. Wait method for purposes of pausing the execution of the sample macro until a particular time. Wait has a single required argument: Time. This is the time at which you want execution of the macro to resume.
When used together as in this case , the Now and TimeValue Functions return a time that is a certain amount of time in the future. In the cases above:. The times I'm using here are for illustrative purposes only. The computers you work with may be faster or slower than the ones I've used while testing the sample macro. Inaccuracies in the amount of time you use as argument for the Application. Wait method can result in errors. You might be wondering why should you ensure that scrolling is enabled if the only thing you want to do is select all the text.
The Select All command of Adobe Reader which I use in the following line 14 doesn't always select all the text in the open file. More particularly, if Single Page View is enabled, Select All usually only selects the contents of a single page. Therefore, in order to ensure that the Select All command given in line 14 selects all the text within the PDF file vs.
If you prefer using this second version of the keyboard shortcut, simply split apart the keystrokes sent by SendKeys using the following statements instead of line Within Adobe Reader, this is the keyboard shortcut to select all. In Adobe Reader, this is the keyboard shortcut to copy. The consequence of using the With… End With statement is that the series of statements within the block lines 18 and 19 below are executed on the object specified in the opening line of the block.
In the example we're looking at, this means that both lines 18 and 19 below work with the object represented by myWorksheet. Uses the Worksheet. Range property myWorksheet. Range and the Range. Select for purposes of selecting cell B4 of the worksheet represented by the myWorksheet variable. The range you select in this line of code or its equivalent determines where the contents of the PDF file are pasted in Excel. PasteSpecial method myWorksheet. You can generally use this method to paste data from other applications.
Note that the Worksheet. PasteSpecial method which we're using in this example is different from the Range. PasteSpecial method that I explain here. Note that none of the parameters of the Worksheet. PasteSpecial method allows you to select a destination for pasting.
Since there's no such parameter, Worksheet. PasteSpecial pastes the Clipboard contents in the current selection. As a consequence of this, you must select the destination range prior to calling the PasteSpecial method.
Calls the Shell Function to invoke the TaskKill command. The TaskKill command, in turn, kills Adobe Reader. The windowstyle parameter of the Shell Function is set to vbHide. As a consequence of this, you only see the relevant application Adobe Reader in this case closing. You can get immediate free access to this example workbook by subscribing to the Power Spreadsheets Newsletter.
In most situations, this isn't the result that you want. However, if you're relying on Adobe Reader for purposes of converting a PDF file to Excel, you're unlikely to obtain better results. The reason for this is that, as a general rule, whenever you copy data from Acrobat Reader and paste it into Excel which is what this sample macro does , the data ends up in a single column.
This is precisely what happens in the image above. Let's take a look at how you can do this:. In other words, the VBA code that appears below proceeds as follows :. You can try Able2Extract for free here. The following image highlights the differences between both pieces of code:.
The differences between both macros can be reduced to the 2 that I explain in the following sections. As a consequence of the above, the VBA code behind both of these sample macros makes reference to different applications. This difference is reflected in 3 different places within the VBA code of the sample macros. Only 1 of these changes 3 has a material effect on the way the macro proceeds. Before we move on to the second difference between the code of the macro examples, note the following:.
The code examples in this blog post use alternative 2 process name. More precisely, the keyboard shortcuts you need to use when working with Adobe Reader differ slightly from those you need to use when using Able2Extract. When working with Able2Extract, you don't need to enable scrolling shortcut 1 above. However, as I show in the following section, the results obtained when using Able2Extract are significantly better to those obtained when relying on Adobe Reader.
A particularly significant improvement is the fact that the macro that relies on Able2Extract is able to replicate the structure of the table in the original PDF document. The macro that uses Adobe Reader for these purposes generally pastes all the values in a single column. Furthermore, the macro that relies in Able2Extract is usually able to extract all the values from the source PDF document. A final advantage of Able2Extract is that you can use its variety of keyboard shortcuts when working with SendKeys.
This gives you more flexibility for purposes of determining which is the exact portion of data you want to extract. Notice, for example, how you can use keyboard shortcuts to execute virtually all of the commands within the Edit and Document menus of Able2Extract:. For these purposes, let's start by taking a look at…. Before you start reading the sections on how to use Word for PDF conversion purposes, please note that you need to have at least Word installed in your computer.
I cover object models in several posts within Power Spreadsheets. Some of the object models I've written about are the following:. As I explain in any of those posts, is important to have a good understanding of the object model of the application s you're working with.
The main reason for this is that, whenever you're working with VBA, you're basically manipulating the objects of that application. Therefore, in this section, I provide a short introduction to this particular model. As a general rule, you can picture a VBA object model as being a hierarchy.
This hierarchy contains all of the objects you can use. Object model hierarchies have an object at the top. That object contains other objects. Those objects may, in turn, contain other objects. This process goes on until.
Therefore, any object within the object model hierarchy has the potential of containing other objects. In any case, you eventually reach a point where a particular object doesn't hold any other objects.
This basic idea is pretty much the same regardless of which particular VBA object model you're looking at. In other words, even though the exact components of the Word object model differ from those of the Excel object model, their structure follows the general rule I explain above.
The object at the top of a VBA object model is usually known as Application. Interested in developing solutions that extend the Office experience across multiple platforms? Check out the new Office Add-ins model. Use the table of contents in the navigation on the left to view the topics in the following sections:. Concepts : Provides important concepts for developing custom Excel solutions. Object model reference : Provides reference materials for the Excel object model.
Graph Visual Basic reference. Have questions or feedback about Office VBA or this documentation? The 2 blocks of code I highlight in the image above are substantially the same as those that appear in other examples of VBA code within this Excel tutorial. The only difference is in the Filename parameter , which is the topic we're focusing on in this section. I cover the topic of VBA variables in more detail here and here. A variable is simply a storage location that you pair with a name.
You use the variable to represent a certain value. In this example, I use the PdfFilename variable for purposes of storing the filename that the user enters into the Save As dialog box displayed by the Application. GetSaveAsFilename method in block 3 below. Even though Variant isn't the most efficient data type, it's probably the most desirable for this particular case. The reason for this is that the GetSaveAsFilename method can return different types.
For example:. This statement assigns a value to the PdfFilename variable declared in block 1 above. The value that is assigned to PdfFilename is the file name provided by the user through the Save As dialog. This Save As dialog box is displayed by the Application. GetSaveAsFilename method. In this particular example, the GetSaveAsFilename method uses the following 3 parameters :.
The following screenshot shows the Save As dialog box that is displayed by the GetSaveAsFilename method that uses the parameters above. Notice the effect of each of the arguments that I list above:. The If… Then statement within the example macro above can be broken down into the 3 following sections:. The condition tested by this particular statement is whether the variable PdfFilename is different from False. If the condition is met PdfFilename isn't False , the statements within the If… Then block are executed.
These statements are the ones that adjust the page setup as explained in macro example 3 above and export the active worksheet to a PDF file as I explain in macro examples 1 and 2 above. If the condition isn't met PdfFilename is False , the statements within the If… Then block aren't executed. In such a case, execution of the macro ends without the Excel worksheet being converted to PDF. In such cases, you probably don't want to proceed with the process of saving the Excel file as PDF.
ExportAsFixedFormat Method. I explain all of these statements in great detail within the previous macro examples here and here. This is the line that specifies the value of the Filename parameter of the ExportAsFixedFormat method.
In other words, this line is the one that specifies the filename of the PDF file that results from the conversion. In this particular case, the filename that is assigned to the PDF file is the value of the PdfFilename variable. In turn, the value of the PdfFilename is determined by the Application. GetSaveAsFilename method in block 2 above. As a consequence of this, the filename is simply the one that is specified by the user of the application by using the Save As dialog displayed by the GetSaveAsFilename method.
The last row of the If… Then statement and the sample macro in general signals the end of the If… Then statement. As a general rule, whenever you want to save all of the worksheets within an Excel workbook, you can simply use the Workbook.
ExportAsFixedFormat method. The explanations I provide throughout this Excel tutorial particularly the first section are generally applicable to the Workbook.
However, when you use the Workbook. This may be what you want in certain situations. However, in other situations, you may want to save each worksheet within a workbook in a separate file. You can achieve this by working with the Worksheet. ExportAsFixedFormat method and loops. In the context of the ExportAsFixedFormat method and saving Excel files as PDF, the following 2 are the main things you must understand in connection to loops :.
When properly structured, a loop allows your VBA code to go through every single worksheet and saves it as a separate PDF file. Let's take a look at a macro that combines the ExportAsFixedFormat method with loops in order to save each worksheet as a separate PDF file:.
The following screenshot shows the new items, which I explain further below. This statement declares a variable called iCounter. The selected data type is Integer which, as explained in this tutorial , can store integers between , and 32, The iCounter variable is used as a loop counter , a topic I explain further when covering the following rows.
This is the opening statement for the loop. In this particular example, I use a For… Next loop. This is, however, not the only type of loop you can use for these purposes. The end value of the counter, which determines when the looping stops, is specified by the Sheets.
Count property. The value returned by Worksheets. Count is the number of worksheets. As a consequence of the above, the macro loops a number of times equal to the number of worksheets in the active workbook.
As I explain above, this is the opening statement of the With… End With block that adjusts the page setup. All of the statements within a With… End With block rows 4 to 10 make reference to the object that appears in this statement Worksheets iCounter.
The difference between both statements is, therefore, on the specific Worksheet object used within the syntax of the Worksheet. The purpose of this block is to adjust the relevant properties of the PageSetup object for the relevant worksheet as determined by the loop. I explain, in detail, this statement and all the parameters of the ExportAsFixedFormat method used therein in a previous section of this tutorial.
There are, however, 2 rows that differ from what appears in the previous examples:. In both cases, the difference is in the use of the Worksheets collection and an index Worksheets iCounter to refer to the relevant worksheet. After reading this Excel tutorial, you're ready to start creating macros for purposes of saving Excel files as PDF.
In addition to the above, you've seen 10 different examples of VBA code that allow you to save Excel files as PDF using several different settings and parameters. As with most topics related to Excel and VBA, I've not exhausted the topic despite writing this very comprehensive tutorial. You can use the knowledge and ideas you've gained here in order to create different macros that achieve similar purposes.
Here are some of my most popular Excel Training Resources:. Among others, I also : Provide a thorough introduction to how you can use Visual Basic for Applications for purposes of adjusting the page setup attributes.
Explain how you can save each worksheet from an Excel workbook in a separate PDF file. The following table of contents lists the different sections of this blog post. Table of Contents. Most Voted Newest Oldest. Inline Feedbacks. Load More Comments. Specifies whether there are different headers and footers for odd and even pages. Returns a Graphic object representing the picture in the center section of the footer. Use the properties of CenterFooterPicture to set the attributes of the picture.
Returns a Graphic object representing the picture in the center section of the header. Use the properties of CenterHeaderPicture to set the attributes of the picture. Returns a Graphic object representing the picture in the left section of the footer. Use the properties of LeftFooterPicture to set the attributes of the picture.
0コメント